Creditors Clerk – Maitland, Cape Town (Onsite)

Hire Resolve is recruiting a meticulous and experienced Creditors Clerk for a well-established construction industry client based in Cape Town, specifically in the Maitland area. This is a permanent, onsite finance role offering an opportunity to work in a fast-paced construction environment where accuracy, compliance, and financial control are critical to daily operations.

The position is best suited for a detail-oriented finance professional with strong creditors experience, particularly within the construction sector where supplier management, cost tracking, and project-based accounting are essential.

Job Overview

• Position: Creditors Clerk
• Recruitment Agency: Hire Resolve
• Location: Cape Town (Maitland)
• Industry: Construction
• Functional Area: Finance / Accounts Payable
• Experience Level: Associate
• Employment Type: Permanent (Onsite)
• Salary: R180 000 – R216 000 per annum

This role focuses on managing supplier payments, invoice processing, reconciliations, and financial administration within a construction-focused accounting environment.

Role Purpose

The primary purpose of the Creditors Clerk role is to ensure accurate and timeous processing of supplier invoices, maintain strong supplier relationships, and support the finance department in maintaining accurate financial records.

In the construction industry, creditors management is especially important due to multiple suppliers, project-based costing, and strict payment timelines that directly impact project delivery and cash flow.

The role requires a high level of accuracy, accountability, and the ability to work under pressure in a structured finance environment.

Key Responsibilities

Invoice Processing

A core responsibility of the role is the daily processing of supplier invoices.

Responsibilities include:

• Capturing supplier invoices accurately into the accounting system
• Processing delivery notes and matching them with invoices
• Ensuring correct data entry and documentation control
• Verifying invoice details before submission for payment

Accuracy in invoice processing is critical to ensure financial records are reliable and audit-ready.

Authorization and Document Matching

The Creditors Clerk will ensure that all financial documentation is properly verified.

Responsibilities include:

• Matching purchase orders, invoices, and delivery notes
• Ensuring proper authorization according to company policy
• Identifying and correcting discrepancies in documentation
• Ensuring compliance with internal financial controls

This step helps prevent fraud, duplication, and payment errors.

Supplier Reconciliations

A key function of the role is maintaining accurate supplier account records.

Responsibilities include:

• Performing monthly supplier reconciliations
• Resolving account discrepancies with suppliers
• Reviewing outstanding balances and invoices
• Managing creditor accrual accounts

Strong reconciliation skills are essential for maintaining accurate financial reporting.

Supplier Relationship Management

The role involves regular communication with suppliers.

Responsibilities include:

• Maintaining professional relationships with suppliers
• Following up on outstanding invoices
• Resolving billing disputes and queries
• Ensuring timely communication regarding payments

Good supplier relationships help ensure smooth procurement and operational continuity.

Inventory and Cost Support

The Creditors Clerk will assist with stock and cost-related administrative tasks.

Responsibilities include:

• Assisting with stock capturing processes
• Supporting material cost reporting
• Maintaining accurate records of purchased materials
• Ensuring correct allocation of costs to projects

This is particularly important in the construction industry where cost tracking is project-specific.

Administrative Support

The role includes general finance administrative duties.

Responsibilities include:

• Assisting with switchboard duties when required
• Maintaining filing systems (digital and physical)
• Organising financial documentation
• Supporting the finance team with administrative tasks

Proper document management is essential for audit compliance and operational efficiency.

Compliance and Financial Accuracy

The Creditors Clerk ensures financial compliance within the organisation.

Responsibilities include:

• Ensuring VAT is correctly applied in transactions
• Supporting compliance with accounting standards
• Maintaining accurate financial records
• Assisting with audit preparation when required

Understanding VAT in a construction environment is important due to complex project billing structures.

Required Qualifications and Experience

Candidates must meet the following requirements:

• Minimum Matric (Grade 12)
• Relevant Accounting or Bookkeeping qualification
• Minimum 5 years’ experience in a Creditors Clerk or similar role
• Experience within the construction industry is essential

Construction industry experience is highly valued due to the complexity of supplier and project accounting.

Technical Skills

Candidates should have strong proficiency in:

• Advanced Microsoft Excel (essential)
• Accounting and financial systems
• BuildSmart software (strong advantage)
• EJM accounting software (advantageous)
• General bookkeeping systems

Experience with construction-specific accounting software is a major advantage.

Knowledge Requirements

The ideal candidate should have:

• Basic understanding of VAT and tax principles
• Knowledge of supplier payment processes
• Understanding of construction cost structures
• Familiarity with accounts payable processes
• Knowledge of financial controls and reconciliations

Key Competencies

The successful candidate should demonstrate:

Attention to Detail

High level of accuracy in invoice processing and reconciliations.

Time Management

Ability to meet strict monthly and weekly deadlines.

Pressure Handling

Capability to perform in a fast-paced finance environment.

Communication Skills

Effective interaction with suppliers and internal teams.

Integrity

Strong ethical standards and confidentiality in handling financial data.

Problem-Solving Ability

Ability to resolve discrepancies and financial issues efficiently.

Working Environment

This role is based onsite in Maitland, Cape Town, within a construction industry finance department.

Typical working conditions include:

• Office-based finance environment
• High-volume invoice processing
• Regular supplier communication
• Deadline-driven monthly reporting cycles
• Collaboration with procurement and project teams

Importance of the Role in Construction Finance

In the construction sector, creditors management plays a critical role in ensuring:

• Suppliers are paid accurately and on time
• Project costs are properly tracked
• Financial records remain compliant and auditable
• Cash flow is effectively managed

Within organisations supported by Hire Resolve, this role ensures financial discipline and operational stability in construction projects.

Career Growth Opportunities

This position can lead to career advancement in finance and accounting, including roles such as:

• Senior Creditors Clerk
• Accounts Payable Supervisor
• Financial Administrator
• Assistant Accountant
• Financial Controller
• Finance Manager

With experience, candidates can progress into senior finance roles within the construction or broader industrial sectors.

Why This Role May Be Suitable

This opportunity may suit candidates who:

• Have strong creditors and bookkeeping experience
• Enjoy working in structured finance environments
• Have experience in the construction industry
• Are highly detail-oriented and organised
• Can work under pressure and meet deadlines
• Have strong Excel and accounting system skills

Application Information

Interested candidates are encouraged to apply through Hire Resolve by submitting their CV and supporting documents via email.

Applicants should highlight:

• Creditors and accounts payable experience
• Construction industry exposure
• Software experience (BuildSmart or similar)
• Excel proficiency
• Relevant accounting qualifications

Shortlisted candidates will be contacted if they meet the requirements for the position.