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Quality Administrator (6-Month Contract) Vacancy at Signature Cosmetics – Edenvale Head Office
Are you passionate about quality assurance, regulatory compliance, and maintaining high product standards? The Quality Administrator (6-Month Contract) position at Signature Cosmetics offers an exciting opportunity to gain valuable experience in the cosmetics and retail manufacturing industry. Based at the company’s Head Office in Edenvale, Gauteng, this contract role is ideal for individuals with qualifications or experience in quality management, cosmetics, pharmaceuticals, FMCG, or manufacturing.
Working in the Quality Department, the successful candidate will support the Regulatory and Quality Manager by ensuring that products supplied by third-party manufacturers meet Signature Cosmetics’ quality standards before being released for sale. The role also provides exposure to quality inspections, quality management systems, supplier documentation, warehouse audits, and regulatory compliance.
Applications close on 27 July 2026.
About Signature Cosmetics
Signature Cosmetics is one of South Africa’s leading beauty retailers, offering a wide range of cosmetics, skincare, fragrances, haircare, and personal care products. With stores across South Africa and neighbouring countries, the company is committed to providing quality products at affordable prices while maintaining strict quality and regulatory standards.
The business works closely with approved manufacturers and suppliers to ensure that every product reaching customers meets safety, quality, and regulatory requirements.
Joining Signature Cosmetics provides an opportunity to work in a fast-paced retail environment focused on continuous improvement, innovation, and customer satisfaction.
Job Overview
- Position: Quality Administrator
- Company: Signature Cosmetics
- Location: Edenvale Head Office, Gauteng
- Employment Type: 6-Month Contract
- Industry: Retail
- Department: Head Office
- Experience Level: Entry Level
- Closing Date: 27 July 2026
The successful candidate will assist with incoming product inspections, quality documentation, warehouse quality audits, supplier documentation, corrective action tracking, and Quality Management System (QMS) administration.
Purpose of the Position
The main purpose of the Quality Administrator role is to ensure that finished products received from third-party manufacturers comply with Signature Cosmetics’ quality standards before being released for distribution and sale.
The successful candidate will help maintain quality documentation, perform inspections, support regulatory activities, investigate quality issues, and contribute to continuous improvement within the Quality Management System (QMS).
The position requires strong organisational skills, attention to detail, analytical thinking, and a commitment to maintaining high quality standards.
Key Responsibilities
The Quality Administrator will perform a variety of quality assurance and administrative duties.
Incoming Quality Inspections
Responsibilities include:
- Inspecting finished products received from manufacturers.
- Verifying product quality.
- Checking packaging quality.
- Inspecting product appearance.
- Confirming batch information.
- Ensuring products meet company specifications.
Only products meeting quality requirements will be released for distribution.
Documentation Verification
The successful candidate will verify:
- Certificates of Analysis (COAs).
- Batch documentation.
- Batch numbers.
- Expiry dates.
- Product quantities.
- Supplier documentation.
Accurate documentation supports product traceability and regulatory compliance.
Product Release
Responsibilities include:
- Releasing approved products into saleable stock.
- Maintaining release records.
- Coordinating product approvals.
- Supporting warehouse operations.
- Ensuring compliance with quality procedures.
Non-Conformance Management
The role also involves:
- Identifying non-conforming products.
- Managing quarantine stock.
- Maintaining hold stock records.
- Recording quality deviations.
- Assisting with corrective actions.
Proper control of non-conforming products helps protect customers and the business.
Quality Documentation
The successful candidate will maintain:
- Inspection reports.
- Release logs.
- Supplier documentation.
- Quality registers.
- Complaint records.
- Product Information Files (PIFs).
- Regulatory documentation.
Maintaining organised documentation is an important part of the Quality Management System.
Warehouse Quality Inspections
Responsibilities include monitoring:
- Storage conditions.
- Housekeeping standards.
- Stock rotation.
- Product handling.
- Warehouse compliance.
Regular inspections help ensure product integrity throughout storage and distribution.
Customer Complaint Support
The Quality Administrator will:
- Retrieve retained product samples.
- Maintain complaint records.
- Assist with investigations.
- Support root cause analysis.
- Monitor corrective actions.
Effective complaint management contributes to continuous quality improvement.
Quality Improvement
The role also includes:
- Tracking Corrective and Preventive Actions (CAPAs).
- Monitoring Non-Conformance Reports (NCRs).
- Supporting internal quality audits.
- Collecting quality data.
- Preparing quality reports.
Continuous improvement strengthens the company’s quality management processes.
Minimum Requirements
Applicants should meet the following requirements.
Education
- Grade 12 (Matric).
Applicants should also possess a Diploma or Degree in one of the following:
- Quality Management
- Cosmetic Science
- Food Science
- Chemistry
- Biotechnology
- Microbiology
- Pharmaceutical Sciences
- Related scientific disciplines
Experience
Applicants should have:
- Two to four years’ experience in a quality-related role.
- Experience in FMCG, cosmetics, pharmaceuticals, manufacturing, or retail.
- Experience working with quality systems.
Technical Knowledge
Knowledge of the following is advantageous:
- ISO 9001
- ISO 22716 (Cosmetic GMP)
- Good Manufacturing Practice (GMP)
- Good Documentation Practices (GDP)
- Quality Management Systems (QMS)
- Corrective and Preventive Actions (CAPA)
- Root Cause Analysis (RCA)
- Microsoft Office Suite
Why This Job Is Worth Applying For
This contract position offers an excellent opportunity for professionals looking to gain practical experience in quality assurance and regulatory compliance within the cosmetics industry.
Benefits include:
- Experience with a leading South African cosmetics retailer.
- Exposure to Quality Management Systems.
- Practical quality assurance experience.
- Regulatory compliance experience.
- Warehouse quality auditing.
- Supplier quality management.
- Product inspection experience.
- Professional development.
- Opportunity to build experience in the FMCG sector.
- Valuable industry exposure that strengthens future career prospects.
Although this is a six-month contract, the experience gained can significantly enhance your employability in quality assurance, manufacturing, and regulatory affairs.
Skills That Increase Your Chances
Employers value candidates who possess the following skills:
- Attention to detail.
- Quality inspection techniques.
- Analytical thinking.
- Problem-solving.
- Documentation management.
- Root Cause Analysis (RCA).
- CAPA administration.
- Microsoft Excel.
- Microsoft Word.
- Report writing.
- Time management.
- Organisational skills.
- Numerical ability.
- Communication skills.
- Product quality assessment.
- Regulatory compliance.
- Data analysis.
- Teamwork.
- Customer service mindset.
- Continuous improvement.
Experience with ERP systems, laboratory testing, or quality software will also strengthen your application.
Career Growth Opportunities
Quality assurance professionals are highly sought after across manufacturing, retail, cosmetics, pharmaceuticals, and food production industries.
Career progression may include:
- Quality Officer
- Quality Assurance Officer
- Quality Coordinator
- Regulatory Affairs Officer
- Compliance Officer
- Supplier Quality Specialist
- Quality Auditor
- Quality Assurance Manager
- Regulatory Affairs Manager
- Laboratory Analyst
- Production Quality Supervisor
- Quality Systems Specialist
- GMP Compliance Officer
- Quality Manager
- Head of Quality Assurance
The knowledge gained in this position provides a strong foundation for long-term careers in quality management.
Interview Preparation Tips
Preparing thoroughly for your interview can improve your confidence and performance.
Before your interview:
- Research Signature Cosmetics and its product range.
- Review the basics of ISO 9001 and ISO 22716.
- Understand Quality Management Systems (QMS).
- Refresh your knowledge of Good Manufacturing Practices (GMP).
- Learn about CAPA and Root Cause Analysis.
- Prepare examples of quality inspections you have performed.
- Review quality documentation processes.
- Dress professionally.
- Bring copies of your qualifications and CV.
Common interview questions may include:
- What is the purpose of a Quality Management System?
- Describe your experience conducting quality inspections.
- How would you handle non-conforming products?
- What is a Corrective and Preventive Action (CAPA)?
- How do you ensure documentation accuracy?
- Explain the importance of batch traceability.
- Describe a quality issue you successfully resolved.
Providing structured examples from previous work experience will strengthen your responses.
Similar Jobs Available
Candidates interested in this position may also consider careers such as:
- Quality Assurance Officer
- Quality Controller
- Quality Inspector
- Regulatory Affairs Assistant
- Laboratory Technician
- Compliance Officer
- Food Safety Officer
- Cosmetics Quality Technician
- Manufacturing Quality Coordinator
- GMP Administrator
- Production Quality Officer
- Documentation Controller
- Quality Systems Administrator
- Supplier Quality Coordinator
- Quality Auditor
These roles are available across the cosmetics, pharmaceutical, food manufacturing, FMCG, biotechnology, and healthcare sectors.
Industry Salary Expectations
Quality assurance professionals in South Africa earn competitive salaries depending on their qualifications, experience, and industry.
Typical monthly salary expectations include:
- Entry-Level Quality Administrator: Approximately R15,000 to R22,000 per month.
- Quality Assurance Officer: Approximately R22,000 to R35,000 per month.
- Senior Quality Officer: Approximately R35,000 to R50,000 per month.
- Quality Assurance Manager: Approximately R50,000 to R80,000+ per month.
Many employers also provide additional benefits such as:
- Market-related salary
- Pension or provident fund
- Medical aid contributions
- Performance bonuses
- Professional development opportunities
- Paid annual leave
- Internal training programmes
Actual salaries vary according to qualifications, experience, employer size, and industry sector.
Tips for a Successful Application
To improve your chances of securing an interview:
- Update your CV with relevant quality assurance experience.
- Highlight your knowledge of ISO standards, GMP, and QMS.
- Include experience with inspections, documentation, and CAPA management.
- Demonstrate your analytical and organisational abilities.
- Mention proficiency in Microsoft Office, particularly Excel.
- Showcase your attention to detail and commitment to quality.
- Proofread your application carefully.
- Submit your application before the closing date of 27 July 2026.
Final Thoughts
The Quality Administrator (6-Month Contract) vacancy at Signature Cosmetics offers an excellent opportunity for professionals interested in quality assurance, regulatory compliance, and product quality management. Working closely with the Regulatory and Quality Manager, the successful candidate will gain valuable experience in inspections, quality documentation, warehouse audits, supplier quality, and Quality Management Systems within South Africa’s cosmetics industry.
Whether you are looking to strengthen your quality assurance experience or build a long-term career in manufacturing, pharmaceuticals, FMCG, or cosmetics, this position provides practical exposure that can open the door to future opportunities in one of the country’s growing industries.
Click here to apply for this post if it is still open for application: Apply
Note: This job has been verified by contacting the employer directly. You may also contact the employer to further make verifications before you apply.
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