Administrator: Debtors – Nissan & Tata

Motus Corporation is seeking a detail-oriented Debtors Administrator to join its finance team based in Boksburg. This permanent position sits within the retail division, specifically supporting the East & Southern Region business unit, with a focus on managing debtor accounts linked to Nissan and Tata vehicle operations.

The role is primarily finance-based and requires strong administrative ability, accuracy in data handling, and consistent communication with customers and internal stakeholders. It is suitable for candidates with entry-level to early-career experience in debtors or credit control functions within automotive or retail finance environments.

Job Overview

• Position: Administrator – Debtors (Nissan & Tata)
• Employer: Motus Corporation
• Location: East Rand Mall, Boksburg
• Industry: Automotive Retail
• Functional Area: Finance / Debtors Administration
• Employment Type: Permanent
• Experience Level: Entry Level (2+ years preferred)

Role Purpose

The main purpose of this role is to ensure efficient management of debtor accounts for Nissan and Tata customers, ensuring that all outstanding payments are collected timeously, accurately recorded, and properly reconciled.

Within a large automotive group like Motus Corporation, debtor management is a critical function that directly supports cash flow, financial stability, and customer account integrity across vehicle sales and service operations.

Key Responsibilities

Debtors Account Management

A core responsibility of the role is maintaining accurate debtor records.

Tasks include:

• Maintaining updated and accurate debtor accounts for Nissan and Tata clients
• Ensuring all customer billing records are correctly captured
• Monitoring account activity and payment behaviour
• Ensuring compliance with company financial policies

Accuracy is essential, as errors in debtor records can impact financial reporting and customer relationships.

Payment Follow-Ups and Collections

The Administrator will be responsible for collecting outstanding payments.

Responsibilities include:

• Contacting customers regarding overdue payments
• Following up on unpaid invoices and account balances
• Resolving payment disputes and discrepancies
• Ensuring timely collection of outstanding amounts

This requires professionalism, patience, and strong communication skills when dealing with customers.

Processing of Payments

The role involves handling financial transactions related to debtor accounts.

Responsibilities include:

• Processing incoming customer payments
• Updating accounting systems with payment information
• Allocating payments correctly to customer accounts
• Ensuring reconciliation of payments received

Attention to detail is critical to prevent misallocation of funds.

Invoicing and Statement Distribution

The administrator will also support billing processes.

Responsibilities include:

• Generating customer invoices and statements
• Distributing statements to relevant clients
• Ensuring billing accuracy and completeness
• Monitoring invoice timelines and follow-ups

This ensures transparency between the company and its customers.

Reporting and Analysis

The role involves preparing financial reports for management.

Responsibilities include:

• Preparing debtor aging reports
• Analysing account statuses and payment trends
• Reporting on overdue accounts and risk exposure
• Supporting management with financial insights

These reports help decision-makers monitor cash flow and credit risk.

Account Reconciliation

The administrator will assist in reconciling debtor accounts.

Responsibilities include:

• Investigating discrepancies in customer accounts
• Reconciling payments against invoices
• Resolving mismatched transactions
• Ensuring accuracy in financial records

Internal and External Communication

The role requires collaboration across departments and with external clients.

Responsibilities include:

• Liaising with internal finance and sales teams
• Communicating with external customers regarding accounts
• Resolving queries related to billing or payments
• Escalating unresolved issues where necessary

Strong communication ensures smooth financial operations.

Administrative Support

In addition to debtor-specific duties, general administrative tasks are included.

Responsibilities include:

• Maintaining accurate financial documentation
• Filing and organising debtor records
• Supporting audits and financial reviews
• Assisting with general finance administration tasks

Required Qualifications and Experience

Candidates must meet the following requirements:

• Minimum 2 years experience in a similar debtors or finance role
• Experience in automotive industry preferred but not mandatory
• Grade 12 (Matric) minimum qualification

Experience in dealership environments or large retail finance operations will be advantageous.

Technical Skills

The role requires strong technical and computer skills:

• Proficiency in MS Office (Excel, Word, Outlook)
• Experience with accounting or finance systems
• Ability to manage large data sets accurately
• Basic understanding of debtor accounting processes

Familiarity with automotive finance systems is an added advantage.

Key Competencies

The ideal candidate should demonstrate:

Attention to Detail

• High level of accuracy in financial processing
• Ability to detect errors and inconsistencies
• Careful handling of customer accounts

Communication Skills

• Clear and professional verbal and written communication
• Ability to handle customer queries effectively
• Strong interpersonal skills

Organisational Skills

• Ability to manage multiple debtor accounts
• Strong time management skills
• Ability to meet deadlines consistently

Problem-Solving Ability

• Ability to resolve account discrepancies
• Logical thinking when investigating issues
• Escalation of complex cases when required

Professionalism

• Ability to handle sensitive financial information
• Maintaining confidentiality at all times
• Professional conduct in customer interactions

Work Environment

The position is based in a retail automotive environment within Motus Corporation in Boksburg.

Working conditions include:

• Office-based financial administration environment
• Interaction with customers and internal departments
• Fast-paced finance operations
• Working under pressure to meet deadlines
• High-volume transactional work

Importance of the Role

Debtors administration is a key financial function within automotive retail operations. At a company like Motus Corporation, this role ensures:

• Healthy cash flow management
• Reduced financial risk from unpaid accounts
• Accurate financial reporting
• Strong customer account relationships

Career Growth Opportunities

This role can lead to progression into positions such as:

• Debtors Controller
• Credit Controller
• Finance Administrator
• Accounts Receivable Specialist
• Finance Supervisor or Manager

With experience, employees can grow into senior finance roles within the automotive or retail sector.

Application Information

Interested candidates should apply through the official recruitment channels of Motus Corporation.

Applicants are advised to highlight:

• Experience in debtors or credit control
• Financial and accounting system experience
• Strong communication and organisational skills
• Ability to work under pressure
• Attention to detail and accuracy

If no response is received within the stipulated time frame, applicants should consider their application unsuccessful.