Creditors Clerk – Maitland, Cape Town (Onsite)

Hire Resolve is recruiting a detail-oriented and experienced Creditors Clerk for a well-established construction industry client based in Cape Town, specifically in the Maitland area. This is a permanent, onsite finance role within a fast-paced construction environment where accuracy, financial control, and supplier management are critical to daily operations.

This position is ideal for a candidate with strong creditors experience, advanced Excel ability, and exposure to construction accounting systems such as BuildSmart. The role supports the finance department in ensuring that all supplier transactions are correctly processed, reconciled, and maintained in line with company policy and financial regulations.

Job Overview

• Position: Creditors Clerk
• Recruitment Agency: Hire Resolve
• Location: Cape Town (Maitland)
• Industry: Construction
• Functional Area: Finance / Accounts Payable
• Experience Level: Associate (Minimum 5 years required)
• Employment Type: Permanent (Onsite)
• Salary: R180 000 – R216 000 per annum

This role focuses on managing supplier accounts, processing invoices, performing reconciliations, and ensuring financial accuracy in a construction-focused environment.

Role Purpose

The primary purpose of the Creditors Clerk role is to ensure that all supplier invoices and related financial documents are accurately processed, verified, and recorded.

In the construction industry, where multiple suppliers, subcontractors, and material deliveries are involved, creditors management plays a crucial role in maintaining financial stability and ensuring that project costs are properly controlled.

The role requires high attention to detail, strong organisational skills, and the ability to work under pressure while maintaining accuracy in a high-volume finance environment.

Key Responsibilities

Invoice Processing

A core responsibility of the role is daily invoice processing.

Key duties include:

• Capturing supplier invoices accurately into the accounting system
• Processing delivery notes and matching them with invoices
• Ensuring correct coding and data entry of all financial transactions
• Verifying invoice details before approval and payment processing
• Maintaining accurate records of all supplier transactions

Accurate invoice processing ensures financial integrity and prevents payment errors.

Authorization and Document Matching

The Creditors Clerk is responsible for ensuring all financial documents are properly verified and authorised.

Responsibilities include:

• Matching purchase orders, invoices, and delivery notes
• Ensuring all documents comply with company approval policies
• Identifying discrepancies and resolving them before payment
• Maintaining proper audit trails for all transactions

This process ensures financial compliance and reduces risk of fraud or duplicate payments.

Supplier Account Reconciliations

A key function of the role is maintaining accurate supplier balances.

Responsibilities include:

• Performing regular supplier reconciliations
• Investigating and resolving account discrepancies
• Managing creditor accrual reconciliations
• Preparing material cost reports for financial analysis
• Ensuring all supplier accounts are up to date and accurate

Strong reconciliation skills are essential for maintaining reliable financial reporting.

Supplier Relationship Management

The Creditors Clerk will manage communication with suppliers on a regular basis.

Responsibilities include:

• Maintaining professional relationships with suppliers
• Following up on outstanding invoices and statements
• Resolving billing disputes and queries
• Ensuring timely communication regarding payments
• Supporting smooth procurement and supply chain processes

Effective supplier management is critical in the construction industry due to tight project deadlines.

Inventory and Cost Support

The role includes support for stock and material cost tracking.

Responsibilities include:

• Assisting with stock capturing processes
• Maintaining accurate inventory records
• Supporting material cost reporting and analysis
• Ensuring correct allocation of costs to projects

This ensures that construction project costs are properly tracked and controlled.

Administrative Support

The Creditors Clerk will also assist with general administrative duties within the finance department.

Responsibilities include:

• Answering switchboard calls when required
• Maintaining filing systems (digital and physical)
• Supporting document archiving and organisation
• Providing general administrative support to finance staff

Proper document control is essential for audits and financial transparency.

Financial Compliance and VAT Knowledge

The role requires basic understanding of VAT and financial compliance.

Responsibilities include:

• Ensuring correct VAT application on supplier invoices
• Supporting compliance with accounting standards
• Assisting with audit preparation
• Maintaining accurate financial records for reporting

Understanding VAT in construction is important due to complex billing structures across projects.

Required Qualifications and Experience

Candidates must meet the following requirements:

• Minimum Matric (Grade 12)
• Relevant Accounting or Bookkeeping qualification
• Minimum 5 years’ experience in a Creditors Clerk or similar role
• Strong experience in the construction industry

Construction experience is essential due to the complexity of supplier and project-based accounting.

Technical Skills

The ideal candidate should have strong technical ability in:

• Advanced Microsoft Excel (essential)
• BuildSmart accounting software (highly advantageous)
• EJM accounting system (advantageous)
• General bookkeeping and finance systems
• Data entry and financial reporting tools

Experience with construction-specific systems is a major advantage for this role.

Key Competencies

The successful candidate should demonstrate:

Attention to Detail

High level of accuracy in processing financial documents and reconciliations.

Time Management

Ability to meet strict financial deadlines in a fast-paced environment.

Pressure Handling

Ability to maintain performance under high workload conditions.

Communication Skills

Effective interaction with suppliers, colleagues, and internal departments.

Integrity and Confidentiality

Strong ethical behaviour in handling sensitive financial data.

Problem-Solving Ability

Ability to identify and resolve financial discrepancies efficiently.

Work Environment

This role is based onsite in Maitland, Cape Town, within a construction-focused finance department.

Typical working conditions include:

• Office-based accounting environment
• High-volume invoice processing
• Regular supplier communication
• Monthly financial reporting cycles
• Collaboration with procurement and operations teams

Importance of the Role in Construction Finance

In construction companies, creditors clerks play a vital role in ensuring:

• Suppliers are paid correctly and on time
• Project costs are accurately recorded
• Financial records are audit-ready
• Cash flow is effectively managed
• Procurement processes run smoothly

Within organisations supported by Hire Resolve, this role ensures financial discipline and operational efficiency across construction projects.

Career Growth Opportunities

This role provides a strong foundation for progression into:

• Senior Creditors Clerk
• Accounts Payable Supervisor
• Assistant Accountant
• Financial Administrator
• Finance Controller
• Finance Manager

With experience, candidates may advance into senior finance roles within the construction or broader industrial sectors.

Why This Role May Be Suitable

This opportunity is ideal for candidates who:

• Have strong creditors and bookkeeping experience
• Enjoy structured financial environments
• Have construction industry exposure
• Are highly detail-oriented and organised
• Can work under pressure and meet deadlines
• Have strong Excel and accounting system skills

Application Information

Interested candidates should apply through Hire Resolve by submitting a detailed CV and supporting documents.

Applicants should highlight:

• Creditors and accounts payable experience
• Construction industry background
• Software experience (BuildSmart or similar)
• Excel proficiency
• Accounting qualifications

Shortlisted candidates will be contacted if they meet the requirements for the position.