Position for Debtors & Leasing Administrator

Debtors & Leasing Administrator

Hire Resolve
Durban, KwaZulu-Natal
Permanent
Division: Finance | Real Estate Sector
Job Function: Finance
Posted: 30 April 2026

Role Overview

A well-established and fast-paced property-focused organisation is seeking a Debtors & Leasing Administrator to join its finance team in Durban. The successful candidate will support both accounts receivable functions and leasing administration, ensuring accurate financial records, efficient tenant account management, and smooth leasing operations.

This role is ideal for someone who enjoys working with numbers, thrives in a structured environment, and has strong attention to detail in financial and administrative processes.

Core Purpose

To ensure accurate management of debtor accounts and efficient leasing administration processes within a property environment, supporting financial stability, compliance, and operational efficiency.

Key Responsibilities

1. Debtors Management (Accounts Receivable)

Maintain accurate tenant debtor accounts and financial records
Process rental billing and monthly invoicing
Monitor outstanding balances and follow up on overdue accounts
Reconcile tenant statements and resolve discrepancies
Prepare debtor aging reports and collections updates
Liaise with tenants regarding billing and payment queries
Support credit control processes to ensure timely collections

2. Leasing Administration Support

Assist with lease agreements, renewals, and amendments
Ensure accurate capture of lease data into property systems
Maintain up-to-date tenant lease records and documentation
Support onboarding of new tenants from a financial administration perspective
Ensure lease terms align with billing and financial records

3. Property Management Systems & Data Accuracy

Work on systems such as MDA, MRI, PropCo or similar platforms
Ensure accurate capture and updating of tenant and lease data
Maintain data integrity across financial and leasing systems
Assist with reconciliations between systems and records

4. Financial Reporting & Reconciliations

Assist with monthly debtor reporting
Perform reconciliations between tenant accounts and financial systems
Support audit requirements through accurate record keeping
Provide financial data to support management reporting

5. Stakeholder Communication

Communicate with tenants regarding account queries and payments
Liaise with internal teams such as leasing, property management, and finance
Ensure timely resolution of tenant queries and disputes
Maintain professional communication with all stakeholders

Minimum Requirements

Grade 12 (Matric) – essential
Diploma or Certificate in Finance, Accounting, Property Management, or related field (advantageous)
3–5 years’ experience in debtors and/or leasing administration
Property industry experience preferred
Strong understanding of accounts receivable processes

Technical Requirements

Proficiency in Microsoft Excel and MS Office
Experience with property management systems (e.g. MDA, MRI, PropCo or similar)
Strong numerical accuracy and reconciliation skills
Knowledge of debtor management and leasing processes
Ability to manage financial data with high attention to detail

Key Competencies

Strong attention to detail and accuracy
Excellent organisational and time management skills
Ability to work under pressure and meet deadlines
Strong communication and interpersonal skills
Problem-solving ability in financial discrepancies
Ability to work independently and within a team
Structured and disciplined work approach

Work Environment

This role operates within a fast-paced property finance environment where accuracy, consistency, and accountability are essential. The position requires managing multiple tenant accounts while ensuring financial and leasing data integrity across systems.

Closing Summary

The Debtors & Leasing Administrator role at Hire Resolve offers an opportunity to work in a dynamic property finance environment, combining both financial and administrative responsibilities. It is suited to a detail-oriented professional who enjoys structured processes, financial accuracy, and tenant account management.