Derick
Debtors & Leasing Administrator – Property Sector (Durban)
Hire Resolve
Durban, KwaZulu-Natal
Permanent
Division: Finance | Real Estate Sector
Minimum Experience: Mid–Senior
Job Function: Finance (Accounts Receivable / Leasing Administration)
Posted: 30 April 2026
Role Overview
A well-established and fast-paced property-focused organisation is seeking a Debtors & Leasing Administrator to join their finance team in Durban. This role sits at the intersection of accounts receivable management and property leasing administration, requiring a candidate who is highly organised, detail-oriented, and comfortable working with financial data in a structured but dynamic environment.
The successful candidate will play a key role in ensuring that tenant accounts are accurately maintained, lease agreements are correctly administered, and all debtor-related processes run smoothly to support overall property portfolio performance.
This position is ideal for someone who enjoys working with numbers, managing structured financial processes, and supporting operational leasing functions within the real estate sector.
Core Purpose of the Role
The primary purpose of this role is to ensure accurate debtor management and efficient leasing administration within a property management environment. This includes maintaining tenant financial records, managing invoicing and collections, supporting lease documentation processes, and ensuring compliance with internal financial procedures.
The role contributes directly to cash flow stability, tenant relationship management, and the operational efficiency of the leasing department.
Key Responsibilities
1. Debtors (Accounts Receivable) Management
- Maintain accurate tenant debtor accounts and ensure all transactions are correctly recorded
- Process monthly rental invoicing and service charge billing
- Monitor outstanding payments and ensure timely follow-ups on arrears
- Reconcile tenant accounts and resolve discrepancies timeously
- Prepare debtor aging reports and assist with collections reporting
- Liaise with tenants regarding payment queries, disputes, and account clarifications
- Support credit control processes to reduce overdue balances
The role requires consistent attention to detail and strong follow-up discipline to ensure healthy cash flow and accurate financial reporting.
2. Leasing Administration Support
- Assist in processing lease agreements, renewals, and amendments
- Ensure lease documentation is accurately captured in property management systems
- Maintain tenant lease records and update changes in occupancy or lease terms
- Support leasing teams with administrative requirements during tenant onboarding
- Ensure compliance with lease terms and internal leasing procedures
- Coordinate documentation between tenants, property managers, and finance teams
This function ensures that all leasing information is properly documented and aligned with financial records.
3. Property Management Systems & Data Integrity
- Work with property management systems such as MDA, MRI, PropCo, or similar platforms
- Ensure tenant data integrity and system accuracy at all times
- Update lease and financial information promptly and correctly
- Assist in system reconciliations between leasing and finance modules
Strong system discipline is essential as data accuracy directly impacts billing and reporting outcomes.
4. Financial Reporting & Reconciliations
- Assist in preparing monthly debtor reports and leasing summaries
- Perform account reconciliations between tenant ledgers and general ledger systems
- Support audit requirements by ensuring documentation is complete and accessible
- Provide financial data to management for decision-making purposes
5. Stakeholder Communication
- Liaise with tenants regarding billing queries and payment arrangements
- Communicate with internal departments including property management, leasing, and finance teams
- Maintain professional relationships with external stakeholders such as auditors and service providers
- Ensure queries are resolved efficiently and within reasonable turnaround times
Minimum Requirements
- Grade 12 (Matric) – essential
- Diploma or Certificate in Finance, Accounting, Property Management, or related field (advantageous)
- 3–5 years’ experience in debtors administration and/or leasing administration
- Experience in the property / real estate industry preferred
- Strong understanding of accounts receivable processes
Technical Skills Required
- Proficiency in Microsoft Excel and MS Office (advanced Excel skills advantageous)
- Experience using property management systems such as MDA, MRI, PropCo or similar
- Strong numerical accuracy and reconciliation ability
- Knowledge of debtor management principles and leasing processes
- Ability to manage financial data with high attention to detail
Key Competencies
- Strong attention to detail and accuracy in financial processing
- Ability to work under pressure and meet monthly deadlines
- Excellent organisational and time management skills
- Strong communication skills (written and verbal)
- Problem-solving ability in resolving tenant account issues
- High level of accountability and professionalism
- Ability to work independently and within a team environment
- Structured and disciplined approach to work
Work Environment
This role operates in a structured, fast-paced property finance environment where deadlines are strict and accuracy is critical. The successful candidate must be comfortable handling multiple tenant accounts simultaneously while maintaining high levels of precision and professionalism.
The position requires someone who is methodical, reliable, and able to adapt to changing priorities within the property management cycle.
Why This Role Matters
The Debtors & Leasing Administrator plays a crucial role in ensuring that the organisation maintains healthy cash flow, accurate tenant records, and efficient leasing operations. Without strong debtor control and leasing administration, property portfolio performance can be significantly affected.
This position therefore directly supports both financial stability and operational efficiency within the organisation.
Application Information
Candidates who meet the above requirements and are looking for a career advancement opportunity in the property finance sector are encouraged to apply.
Interested applicants can submit their CV to:
financialcareers@hireresolve.za.com
Alternatively, applications can be made via the Hire Resolve website.
Closing Note
This is an excellent opportunity for a finance professional with experience in debtors and leasing administration to grow within a structured property environment. The role offers exposure to both financial and operational aspects of real estate management, making it ideal for candidates seeking long-term development in the property finance sector.
