Derick
Debtors and Leasing Administrator
Hire Resolve
Durban, KwaZulu-Natal
Permanent
Posted: 30 April 2026
Role Overview
This position sits within a property-focused finance environment and supports both debtor management and leasing administration functions through Hire Resolve.
It is suited to a detail-oriented finance professional who is comfortable working with structured processes, financial data, and property management systems in a fast-paced real estate setting.
Core Purpose
To ensure accurate management of tenant debtor accounts and leasing records while supporting the financial and administrative functions of a property portfolio. The role focuses on maintaining financial accuracy, supporting leasing processes, and ensuring effective debtor control.
Key Responsibilities
1. Debtors Management (Accounts Receivable)
- Manage tenant debtor accounts and financial records
- Issue invoices, statements, and payment notices
- Monitor outstanding balances and follow up on arrears
- Reconcile debtor accounts and resolve discrepancies
- Ensure accurate and up-to-date financial reporting
2. Leasing Administration
- Assist with lease agreements and related documentation
- Update tenant and lease information on systems
- Support lease renewals, terminations, and amendments
- Maintain accurate lease registers and filing systems
3. Financial Recordkeeping & Reporting
- Assist with month-end financial processes
- Prepare debtor ageing and financial reports
- Support audit requirements and documentation checks
- Ensure compliance with internal financial procedures
4. Property System Administration
- Work on property management systems (e.g. MDA, MRI, PropCo or similar)
- Capture and maintain tenant and lease data
- Generate system-based financial and lease reports
- Ensure data accuracy and system integrity
5. Tenant Communication
- Communicate with tenants regarding invoices and payments
- Resolve billing queries and account issues
- Maintain professional and service-oriented relationships
- Escalate unresolved financial issues when required
6. Data & Excel Reporting
- Use Microsoft Excel for financial tracking and reporting
- Analyse debtor trends and payment behaviour
- Assist management with financial insights and reporting packs
Minimum Requirements
- Grade 12 (Matric) – essential
- Diploma or Certificate in Finance, Accounting, Property Management, or related field (advantageous)
- 3–5 years’ experience in debtors and/or leasing administration
- Experience in property industry (preferred)
- Experience with property management systems (MDA, MRI, PropCo or similar)
- Strong proficiency in Microsoft Excel and MS Office
Key Skills & Competencies
- Strong numerical and analytical ability
- High attention to detail and accuracy
- Good understanding of accounts receivable processes
- Strong organisational and administrative skills
- Ability to work under pressure and meet deadlines
- Strong communication skills
- Problem-solving ability
- Reliability and accountability
Closing Summary
The Debtors and Leasing Administrator role at Hire Resolve is a structured finance and property administration position focused on managing tenant debtors, supporting leasing operations, and ensuring accurate financial control within a dynamic real estate environment.
