Derick
Debtors and Leasing Administrator
Hire Resolve
Durban, KwaZulu-Natal
Permanent
Posted: 30 April 2026
Role Overview
This position is within a property-focused finance environment through Hire Resolve, supporting both debtor management and leasing administration functions.
The role combines financial control (accounts receivable) with property leasing administration, requiring accuracy, structure, and strong systems knowledge.
Core Purpose
To manage debtor accounts and support leasing operations by ensuring accurate billing, timely collections, proper recordkeeping, and smooth coordination of leasing activities within a property management environment.
Key Responsibilities
1. Debtors Management (Accounts Receivable)
- Process and manage tenant debtor accounts
- Issue invoices and statements accurately and timeously
- Monitor outstanding balances and follow up on arrears
- Reconcile debtor accounts and resolve discrepancies
- Ensure accurate financial records and reporting
2. Leasing Administration Support
- Assist with lease agreements and tenant onboarding
- Maintain accurate lease records and documentation
- Update tenant and lease information on property systems
- Support lease renewals, terminations, and amendments
3. Financial Administration
- Support month-end debtor reporting processes
- Assist with reconciliations and audit preparation
- Ensure compliance with internal financial procedures
- Maintain accurate filing systems for financial records
4. Property Management System Use
- Work on systems such as MDA, MRI, PropCo or similar platforms
- Capture and update tenant and lease data
- Generate reports from property management systems
- Ensure system data accuracy and integrity
5. Client & Tenant Communication
- Communicate with tenants regarding invoices and arrears
- Resolve billing queries and account disputes
- Maintain professional tenant relationships
- Escalate unresolved issues when necessary
6. Reporting & Data Handling
- Prepare debtor ageing reports
- Analyse outstanding payments and trends
- Use Excel for financial tracking and reporting
- Support management with accurate financial insights
Minimum Requirements
- Grade 12 (Matric) – essential
- Diploma or Certificate in Finance, Accounting, Property Management, or related field (advantageous)
- 3–5 years’ experience in debtors or leasing administration
- Experience in property industry (preferred)
- Experience with property management systems (MDA, MRI, PropCo or similar)
- Proficient in MS Excel and MS Office
Key Skills & Competencies
- Strong numerical and analytical ability
- High attention to detail and accuracy
- Strong understanding of accounts receivable processes
- Excellent organisational skills
- Ability to manage deadlines and workload pressure
- Good communication and interpersonal skills
- Problem-solving ability in financial contexts
- Reliability and accountability
Closing Summary
The Debtors and Leasing Administrator role at Hire Resolve is a finance and property administration position focused on managing tenant debtors, supporting leasing operations, and ensuring accurate financial and property records within a fast-paced real estate environment.
